Batch Control Procedures and Instructions

Under the proposal accepted by the European Union, handlers must control and separate honey destined to the European Union from honey being delivered elsewhere. Honey must be obtained from a certified producer and then, as it moves from receipt at the handler facility to port of departure, must be kept separate from other honey and tracked. A sample of an acceptable batch control form is attached.

A Batch Control Form will be intitiated for each batch of honey processed for shipment to the European Union.

The Batch Control Form must be assigned a consistent, meaningful Batch Number acceptable to the customer — for example:

First two digits — processed month
Next two digits — processed day
Next two digits — processed year
Last two digits — mix code for that day, assigned in sequencial order (01,02,03 etc.)

For bulk product shipments:
As drums/pails of honey from Certified producers are designated to a batch, a Batch Control Form must be initiated that creates a batch number and records the label information (producer name, crop year, floral variety, receipt date) from each drum/pail on the form.

For finished goods shipments:
As drums/pails of honey from Certified producers are designated to a batch, a Batch Control Form will be initiated creating a batch number and recording the label information (producer name, crop year, floral variety, receipt date) from each drum/pail on the form.

The Batch Control Form must also record:

  • Processed date
  • End product/label name
  • Proportions of each floral variety (if blended varieties)
  • E.U. country of destination

Batch Control Notes

Each shipping container (drum, tote, case lot) for every batch destined for the European Union must be labeled with pertinent batch numbers on the exterior of the container. Batch numbers in each shipment should also be included on the Bill of Lading.

Test results (per the specified testing/sampling protocol of this program) along with a Sanitary Certificate and Certificate of Origin are to be included with other shipping documents normally required.

A master file of all completed Batch Control Forms will be maintained and made available for review.

Batch Control records are to be retained for 3 years beyond the batch processing date to which they apply.

With the exception of container labels, records may be stored electronically provided that they duplicate, in all material respects, the information required above.

Batch Control Form

Sample Batch Control Form. A Batch Control Form will be intitiated for each batch of honey processed for shipment to the European Union. 

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